There are also numerous external resources that will offer you guidance on the best file naming conventions and you can find more information about them here. To ensure that you understand your own data and that others may find, use and properly cite your data, it helps to add documentation and metadata data about data to the documents and datasets you create. The term 'documentation' encompasses all the information necessary to interpret, understand and use a given dataset or set of documents.
It is a good practice to begin to document your data at the very beginning of your research project and continue to add information as the project progresses.
Include procedures for documentation in your data planning. Information about a file or dataset can be included within the data or document itself. For digital datasets, this means that the documentation can sit in separate files for example text files or be integrated into the data file s , as a header or at specified locations in the file.
Examples of embedded documentation include:. This is information in separate files that accompanies data in order to provide context, explanation, or instructions on confidentiality and data use or reuse. Examples of supporting documentation include:. Supporting documentation should be structured, so that it can be used to identify and locate the data via a web browser or web based catalogue. Catalogue metadata is usually structured according to an international standard and associated with the data by repositories or data centres when materials are deposited.
Examples of catalogue data are:. Digital Curation Centre provides examples of disciplinary-specific metadata, which can be viewed here. ISA Tools - metadata tracking tools for life sciences. The open source ISA metadata tracking tools help to manage an increasingly diverse set of life science, environmental and biomedical experiments that employing one or a combination of technologies.
FAIRsharing - searchable portal of inter-related data standards, databases, and policies for life sciences. FAIRsharing is a curated, searchable portal of inter-related data standards, databases, and policies in the life, environmental, and biomedical sciences. Projects can last for months or years, and it is easy to lose track of which piece of information came from which source. It can be a challenge to have to reconstruct half of your citations in the scramble at the end of the project!
Your future self may not remember everything that seems obvious in the present, so it is important to take clear notes about your sources. Reference management software helps you keep track of your citations as you work, and partially automates the process of constructing bibliographies when it is time to publish.
The University of Cambridge also offers support and training on several referencing systems. Your departmental librarian will be able to help you pick the right format for references and will probably know about some useful search and management tools that you have not used before.
Additionally, your college librarian is also a very good resource and is there to help. Find your departmental and college librarian on the University's Libraries Directory. Most people now routinely send and receive lots of messages every day and as a result, their inbox can get very quickly overloaded with hundreds of personal and work-related email. Setting aside some time to organise your emails will ensure information can be found quickly and easily, and is stored securely.
Apart from the obvious frustration and time wasted looking for that email you remember sending to someone last month, email is increasingly used to store important documents and data, often with information related to the attachments within the email itself. Without the proper controls in place they can often be deleted by mistake. It is also important to remember that your work email comes under The Data Protection Act and the Freedom of Information Act , so your emails are potentially open to scrutiny.
If your emails have got out of control there are a number of immediate steps you can take to control the problem:. Please complete this form if you would like to receive our monthly Open Research e-newsletter. If you have any questions about this site, please e-mail us directly. Follow us on Twitter. Privacy policy. Search site. International students Continuing education Executive and professional education Courses in education. Think of the way a folder works in Windows. You drop contents into a folder to organize your files, and then you can transport that folder to any location on your computer, and the files inside of it go with it.
What if you have a folder that contains 20 files, and need to email it to someone? This is where the definition of a zip file ends for most people. What you may not realize is that you can do much more than just compress and combine files with zip archives.
To create a zip file, right-click in a blank area on your desktop or in explorer, go to new, and select Compressed zipped Folder. With the zip file created, just select and drag your files into the zip folder.
As you can see in the screenshot, the files are copied into the zip folder, and not moved or deleted from their original location. Now, you can transfer, backup, or do whatever else you want with your zipped contents. A new window will open up and you can select where you want the files to be extracted. By default, it will extract the contents to the same directory in which your zip file resides.
Just hit extract and a folder will be created that has all of the zipped files in it. There are a bunch of programs out there that offer additional functions for zip files, but one of the most lightweight, feature-packed, and efficient is 7-Zip. Click that link to be taken to their website and download the latest version of the program.
Installation is straightforward, just accept the license agreement and click next until 7-Zip is installed. After that, you should be able to highlight files, right-click them, and add them to a zip archive with 7-Zip. Remember to use a strong password, so brute force and dictionary attacks become useless. ZipCrypto vs. ZipCrypto is weak but has fewer compatibility issues. AES is much stronger but only works with newer systems or with those that have 7-Zip installed.
Try to choose AES when possible. Encrypting file names — Sometimes file names can be just as important as the contents inside of a file. Other times, maybe not. That problem can be solved by creating a self-extracting archive, giving you the best of both worlds.
If, for some reason, you NEED to use a. A self-extracting archive is nothing more than a usual zip file, but with an. Executing the file will automatically start the extraction process. Advantages — There are two big advantages to self-extracting archives. First, you can utilize the. Double-click the. Other than that little caveat, self-extracting archives are great. Say you have a 1GB file, and want to put it on two CDs.
Here are 10 reasons why organizing your stuffs is important:. Organizing may seem to be a time-consuming task initially but in the long run, taking out the time to organize can help you save a lot of time. Working around clutter and looking for something in a messed up room, which is full of stuff can seriously hinder your productivity.
A messy, disorganized home can cost you more than just your inner peace. The best tip for organizing is to make sure that there is a proper defined place for everything and the things are kept back to where it belongs to once the work is done.
Trying to locate something in a messed up and cluttered area is exactly similar to finding a needle in a haystack. The houses, the stores, the workplace and even our lives are full of stuffs. Organising ensures better efficiency by reducing the clutter and creating more space for quality work.
Systems will be implemented to make sorting clothes, washing, drying and ironing as time efficient as possible. Thus, organizing helps in completion of tasks in an effective and efficient way.
Its human tendency to forget things that are not within their sight for too long which sometimes causes you to look over some important stuff or unfinished work. The load of incomplete tasks can be very worrying. All the projects which are left in between and have been cluttering at your home can be a huge burden on your shoulders.
Organizing stuffs can help you remember and rank important tasks. For example, a clean and arranged desk can help you deal with one task at a time. Organizing helps to lessen stress, saves time for cleaning and causes less dust. All these things together cause a strong immune system and a reduced amount of disease and ill health. A disorganized place is a source of all sorts of reptiles and insects causing diseases and illness. Indirectly, organizing helps you to take care of yourself by maintaining a safe and a clean environment.
A clean, healthy and hygienic environment is essential and is a source of pleasure. Also, through organizing we contribute towards our environment creating less garbage and maintaining a healthy environment. By putting things at proper place and into order, you can ensure its proper usage.
In a disorganized place, things are not used how they are meant to be. Like, in a cluttered place, dining room table is mainly used as a dumping ground for all unwanted things and not during meal times.
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